Job Description

Category: Accounting
Industry: Construction/Industrial
Status: Full Time

Category: Accounting
Industry: Construction/Industrial
Status: Full Time
Position: Accounts Receivable Coordinator

Job Description:
Pat Kelly Equipment Co. is currently looking for a self-motivated, dynamic Accounts Receivable Coordinator who will thrive in a small business environment. The A/R coordinator works with the Office Manager/Controller to manage the daily operations and strategic objectives of the company's accounts receivable cycle through design, implementation, maintenance, and management of all accounts receivable business functions and procedures for the accounting cycle. This individual will coordinate with all internal departments to manage proper invoicing within standard policies reflective of the customer's requirements. They shall work with any and all personnel to help assure timely and accurate invoicing and rating occurs.

Reports To: Office Manager/Controller and President

Responsibilities (Duties include, but are not limited to the following):
- Oversee customer billing and cash receipts processing
- Proper recording and application of cash, management of outstanding invoices, and direct interfacing with customers on collection matters
- Answer and direct phone calls in a courteous and professional manner.
- Provide timely and accurate payment and account standing information
- Assure timely collection of monies due to Pat Kelly Equipment Co.
- Monitor and report on deviations from credit standards
- Assure timely and accurate invoicing cycle
- Manage cash application making sure all cash receipts are applied properly
- Conduct credit checks on all customers, establish and manage limits
- Perform weekly reporting of invoicing totals/aging totals/cash receipts/invoice adjustments
- Report and pay sales tax to various government entities either manually or online as required.
- Advise with recommendations to improve the quality of invoicing and collection procedures
- Additional duties relative to the position as assigned

Experience Required:
- Minimum 3- 5 years of work experience in accounts receivables with responsibility for direct customer contact
- Demonstrate extensive knowledge and understanding of proper accounting treatment for accounts receivable transactions and activities
- In-depth knowledge of bookkeeping and accounting in accordance with the generally accepted accounting principles (GAAP)
- Bookkeeping and accounting experience are preferred
- Prior experience handling sales tax reporting and payment is a plus
- Well-developed analytic and problem-solving skills
- Highly developed communication and interpersonal skills
- Highly organized with the ability to manage multiple responsibilities at a time
- Excellent listening, written, and verbal communication skills
- Ability to exhibit poise, composure, and confidence when conducting customer billing and collection related communication (written and verbal).
- Successful in interacting with customer and company personnel at all levels
- High degree of integrity including the ability to successfully handle sensitive or confidential information
- Build and maintain professional relationships with the accounts payable representatives with customer accounts
- Personally, exhibits a strong commitment to accountability and dependability for this important role in an equipment dealership
- Proactive – always looking to learn and grow in the position to be an asset to the team
- Hands-on, self-starting, disciplined, and detail-oriented individual with the ability to work independently and as a team to complete common goals for dealer operations
- Understands this position requires a work product that is highly accurate and timely
- Must be experienced in and able to demonstrate proficiency with computerized accounts receivable software applications and willing to learn and utilize new software applications as needed
- High degree of proficiency with Microsoft Office Suite software (Outlook, Excel, MS Word) with an advanced level of competency with Excel. Proficient in handling large datasets, performing advanced calculations, and using tools like PivotTables and formulas.

Requirements:
• Experience is required.
• On-the-job training is provided

Physical Requirements:
Able to bend, squat, lift at least 30 lb short distances, sit, stand, or walk for extended periods of time. Capable of working effectively in a shared office environment with commonly used office equipment (phone systems, computers, copiers, printers, adding machines etc). Accommodations can be made within reason.

Hours:
Monday-Friday
7:00 A.M.-5:00 P.M.
(No Weekends)

The duties and responsibilities described are not a comprehensive list and that additional tasks may be assigned from time to time.

Pat Kelly Equipment Company, Inc. is an Equal Opportunity Employer-Race/Gender/Veteran/Disabled/Sexual Orientation/Gender Identity